Kingston Photographic Club

Online Competition Info

Online Competition Rules


This is a 5 month long digital competition, with a different theme for each month, open to all paid Members of the club. The purpose of this competition is to encourage members to shoot to a theme, to a deadline,  and to give practice in resizing photos – skills that are essential in any external competition. The entrants will also receive a written critique on their work from the three judges. This critique can only be viewed by the competition organiser and the entrant concerned, sent to each entrant by individual emails. Scores from the five rounds (Nov/Dec are combined) will be tallied at the end of the year with each participant’s lowest scoring month being discarded, so only four of the months’ scores will count towards your total. One month’s round will be used for a club entry into a (national) CAPA competition of the same theme.

Please note that these scores do not count towards the annual trophies awarded for the Main Club Competition. A member may, however, submit any images from this online competition to the Annual Exhibition and in the Main Competition, or any external competition. (The only exception is that if an image has been entered into the round that is used for the CAPA competition, they cannot be used by individual CAPA members for their personal entry to CAPA).


ELIGIBILITY: To participate in the Online Competition you must be a paid up member of KPC and registered on the KPC Website.

TIMEFRAME: Photos must be taken after 1 January of the current Club season (example- taken after January 1, 2021 for the 2021-22 season; taken after January 1, 2022 for the 2022-23 season, etc.)

LIMITATION: ONE digital submission per person per round, colour or mono.

SUBMISSION DEADLINE: The submission deadline for each month is 11:59 pm of the last DAY of the month or as shown on the schedule.

SUBMISSION PROCESS: The digital image must be uploaded through the KPC website to the Photo Submissions-Online Competition Entry portal. PLEASE NOTE: If there are two or more members within the same household each submitting an entry, each member is asked to use a different email address when submitting their image.

FILE NAMING FORMAT: There is a specific file naming format to follow for this competition. This format ensures that the master image files managed by the competition coordinator are linked to the photographer. For the actual judging, where anonymity is the key, the photographer’s name is stripped from the files sent to the judges. The use of the “x Entrant Name x” format allows automation of this process. The file-naming protocol for images submitted has been changed. Image titles must follow this format or you will receive an error message:

x Entrant Name x Image Title (please make note of spaces. When you save as a jpg image, the .jpg extension will be automatically added to the file name).

Example: x Sally Brown x The Wild Rose

Example: x Tom Sawyer x Golden Retriever Playing

IMAGE TITLE: Please pick a unique name for your photo to avoid confusion with other entries. – For example, if the theme is “Spring”, try to be more individual and don’t just call your image “Spring”. Also try to avoid the use of the ‘theme word’ in the title- one monthly theme was “ICE” and 24 images were submitted with titles beginning with “Ice”.

FILE PARAMETERS: Your submitted image must meet the following parameters:

Saved as a jpeg format, at a high quality, as sRGB

Use sRGB colour space

Saved at 72dpi/ppi with a maximum file size of 1 MB

Dimensions: maximum horizontal side 1400 pixels (for landscape orientation) and maximum vertical side 1050 pixels (for portrait orientation). The entry system will not accept your image if it is not sized correctly. You will see an error message to that effect.


There is a different theme each month. Once the monthly deadline has passed, the images are posted to judges to allow them to view the images. They will be judged and scored anonymously and the panel of three judges will award points, with a maximum of 5 points in each of the following categories:

Picture impact – the overall creativity, originality, mood – the subjective things… will it make the judges’ eyes light up a little, raise an eyebrow or make them yawn?

Technical quality – sharpness, exposure, colour rendition, tones etc. If there’s a sky, does it have any details or colour or is it washed out? Exposure, focus and sharpness are explained fully in the list of useful information on the Workshop page, or via the menu above.

Composition – comprises Points, Lines and Shapes – are they pleasingly distributed? Will the viewer’s eye look along lines, settle on shapes etc or will they wander around the image in vain, get bored and look for another picture? The judges do not get ‘hung up’ on Rules of Thirds or any of those other dated ‘composition rules’.

Adherence to the theme (Relavancy) – it has to be relevant to the theme of the month. In the past, judges have almost automatically awarded 5 points for relevancy. We will be asking the judges to be more assertive in awarding relevancy scores. To get a high score, the relevancy does not have to be obvious. It can be creative. It can be clever. It can be witty. But the judges must “get it”. So the more subtle or remote the relevancy factor, the greater the risk that a judge may not “get it”, in which case a lower score may be awarded. We anticipate that the scoring norm will be a 4. Since this will be a highly subjective call, the relevancy scores may vary significantly between judges.

Maximum Score: Each photo can be awarded a maximum total of 60 points (20 points per judge X 3 Judges= 60 points)

Photographer Feedback: Once the judges’ scores have been received, the photographer will receive a personal scoresheet by email with the scores and judges’ brief comments on his/her photo. In order to keep feedback private, we again request that each member uses an individual email address when submitting their image.


Members agree to permit Kingston Photographic Club to publish their images on the club website and the ‘Camera Capers’ Newsletter or use their images at any time for an exhibition, publication, promotion, education. Entry into the Online Competition implies acceptance of the above. Photographers are credited for their work. The Club recommends that, where necessary, the photographer obtains a model release for presentation and publication purposes, prior to submitting the entry. (In general, photographs of people taken in a public place are not considered to require ‘model releases’ unless the image is to be used for the purpose of sales promotion – which, in the case of the club, they are not. Similarly, pictures of any building, taken from a public place also do not need any copyright regulation unless the images are to be sold).


There are five (5) themes throughout each calendar season. When calculating final results, the Online Coordinator will discard each participating member’s lowest monthly score. The cumulative score of each participant’s remaining 4 monthly scores will determine the final ranking for the year. Since the lowest month’s score may be discarded near the end of competition, entrants cannot predict how they will finish, keeping it interesting right to the end! Awards and recognition will go to the top three scoring members at the Annual Awards Night.


Remember that one of the goals of the Online Competition is to help you gain practice and experience in resizing images. Keep in mind that if you were to enter a National or Provincial competition, an image that was incorrectly sized would be automatically rejected. So learning to resize for this Online Competition is good practice.

RESIZING HELP: If you need some instruction on how to resize, contact Don Rogers, the Online Coordinator, at or one of the Executive members.

A great source of ‘pointers’ or hints can usually be found on Google Images. 

As is often the case for the simpler techniques for Photoshop and PS Elements, Paint Shop Pro and others programs, there are several videos available on YouTube that can provide you with specific instructions. If you’re using a program other than PS, Elements or PSP, try going to YouTube and entering something like “Resizing in (your program)” in the Search box. Or tell me what the program is and I’ll try to find the instructions. I will be quite strict about sizes but I can correct some images – not difficult when ‘sizing down’ (although I’m not keen on my email inbox getting filled with 10Mb+ files), but ‘sizing up’ is often just not possible.

For Lightroom Users: Lightroom makes it easy- just select your images from your library and use File-Export. Save them to wherever you like- you can choose the pixels for longer sides and choose 72 dpi for resolution. Make sure you don’t put a Watermark on the image, then just hit Export- Bob’s your Auntie!